Title: Health Clinic Aide

Reports To: Principal/Health Care Coordinator

Employment Status: Regular, Full-Time     

FLSA Status: Non-exempt

Paygrade: 62

Position Summary:      

Provides basic first aid and student health assistance within the scope of training and district procedures; supports medication administration and health screenings; maintains accurate, confidential health records; communicates health-related information to authorized personnel and families; and helps maintain a safe, organized, and well-equipped school clinic.  

Essential Functions:

1. Provide basic first aid and routine health assistance to students and staff within the scope of training, district procedures, and assigned responsibilities.
2. Respond appropriately to student illness, injury, and health concerns and promptly notify the building administrator, school nurse, parents or guardians, emergency services, or other authorized personnel as required.
3. Administer, assist with, and document student medications only as authorized and in accordance with applicable requirements, district policies, physician or healthcare-provider instructions, parent or guardian authorizations, and student health plans.
4. Maintain accurate, timely, and confidential records of medication administration, clinic visits, health services, screenings, communications, incidents, and follow-up actions.
5. Observe students for signs or symptoms of illness or injury and follow district procedures for health assessments, exclusion, referral, notification, and return to school.
6. Support the implementation of individual healthcare plans, emergency action plans, IEP-related health supports, and other approved student health plans.
7. Assist with student personal-care and health-related needs, including care for students with disabilities, in accordance with the student’s plan, training, and district procedures.
8. Assist with district hearing, vision, and other health screenings as assigned and trained.
9. Notify authorized school personnel of relevant health alerts, emergency health plans, changes in student health needs, and other time-sensitive information while protecting confidentiality.
10. Maintain adequate supplies, equipment, forms, and emergency materials in the clinic; monitor inventory and report replenishment needs.
11. Maintain a clean, organized, safe, and welcoming clinic environment and follow infection-control, exposure-control, sanitation, and safety procedures.
12. Communicate professionally and respectfully with students, families, school staff, healthcare providers, and community partners, as authorized.
13. Provide clerical and general office support to the school clinic and office when health-office responsibilities permit.
14. Use sound judgment, tact, discretion, and professionalism when responding to sensitive health, family, and student matters.

Other Duties and Responsibilities:

1. Attend required training and maintain current certifications or credentials required for the position, such as first aid, CPR, or other district-designated training.
2. Follow all district health, safety, emergency, infection-control, security, confidentiality, and student-support procedures.
3. Maintain a professional appearance consistent with district policy and the responsibilities of the position.
4. Perform other related duties as assigned by the Principal or Health Care Coordinator.

Qualifications:

1. High school diploma or equivalent required.
2. Medical aide, health aide, emergency medical technician, nursing assistant, first aid, CPR, or other relevant healthcare training preferred, as applicable to the position.
3. Experience working with children or adolescents preferred.
4. Ability to complete and maintain required training and certifications.
5. Ability to meet all applicable state, district, and position-specific employment requirements.
6. An equivalent combination of education, training, and experience may be considered if deemed appropriate by the Superintendent and/or Board of Education.

Required Knowledge, Skills, and Abilities:

1. Knowledge of basic first aid, CPR, student health practices, infection prevention, and emergency-response procedures, or the ability to acquire this knowledge through required training.
2. Ability to follow medication-administration procedures, student health plans, emergency action plans, and written instructions accurately and consistently.
3. Ability to recognize and promptly report signs of illness, injury, distress, or changing health needs without exceeding the scope of training or assigned authority.
4. Ability to maintain accurate, timely, organized, and confidential health and administrative records.
5. Ability to communicate clearly, calmly, respectfully, and professionally with students, families, staff, healthcare providers, and emergency personnel.
6. Ability to work cooperatively with school administrators, school nurses, teachers, special education personnel, counselors, office staff, and other support personnel.
7. Effective active-listening, observation, organization, prioritization, decision-making, and problem-solving skills.
8. Ability to remain calm and exercise sound judgment during emergencies, stressful situations, and interactions involving sensitive health information.
9. Ability to use computers, student-information systems, electronic health or medication records, communication systems, and other district-approved technology.
10. Ability to maintain confidentiality and follow applicable district policies, procedures, and professional expectations.

Equipment Operated

1. Computers, laptops, tablets, printers, scanners, and telephones.
2. Vision-screening equipment.
3. Audiometers.
4. Emergency-response equipment.
5. Medical and adaptive equipment used in accordance with training and assignment.
6. Other district-approved office and clinic equipment.

Working Conditions:

1. Frequent exposure to blood, bodily fluids, tissues, communicable illnesses, and other materials encountered in a school health setting; required personal protective equipment and safety procedures must be used as directed.
2. Frequent interaction with students who may be ill, injured, distressed, anxious, upset, or in need of personal-care or health-related support.
3. Occasional interaction with parents, guardians, staff, or community members who may be upset, distressed, or confrontational.
4. Occasional travel between school buildings and attendance at training sessions, workshops, or other district activities.
5. Occasional travel or operation of a district vehicle in varying weather conditions, if required by the position.
6. Possible work outside the regular school day, including occasional evening or summer responsibilities, when scheduled and assigned by the district.
7. Regular use of vision, hearing, speech, and manual dexterity to observe students, communicate, read records, operate equipment, enter data, and respond to health-related needs.
8. Regular periods of sitting, standing, walking, reaching, bending, stooping, and moving throughout the clinic or school building.
9. Ability to lift, carry, push, or pull supplies, equipment, or other materials weighing up to 25 pounds.

Conditions of Employment:

1. Length of Employment: One-Year Limited Contract.
2. Salary:  Based on the current classified salary schedule with appropriate experience and training.
3. Fringe Benefits:  In accordance with the current classified employee handbook and applicable eligibility requirements.
4. Employment Requirements: Successful completion of a criminal background check and compliance with all applicable state and district employment requirements are required.